VILLAGE OF EVENDALE
PLANNING COMMISSION MEETING MINUTES
JULY 15, 2014
EVENDALE MUNICIPAL BUILDING
The regularly scheduled meeting of the Evendale Planning Commission (EPC) was called to order by Chris Patterson at 6:00PM on July 15, 2014. Attending were EPC members Mark Ferguson, Catherine Hartman, Jan Moore, Chris Patterson, and John Richey. Supporting the EPC were James Dobrozsi (Architectural Review Board Member), Kathy Farro (Legal Advisor), James Jeffers (Village Engineer), Pam Morin (Building Department Clerk), and Ralph Terbrueggen (Landscape Architect).
New Business
1. O’Reilly Auto Parts, 10800 Reading Road
Preliminary Site Review
Presentation was made by Mark Rippe, Evendale Investments (current owner of the property) and Wendell Miller, Prime Commercial Realty, Springfield, MO, representing O’Reilly Auto Parts (potential buyer/developer). Also in attendance was Ben Revelee, Bayer Becker (Mason, OH design and engineering firm).
Mr. Rippe presented plans to split the current lot at 10800 Reading by selling a one acre tract to O’Reilly Auto Parts. The tract of land is currently undeveloped. The remaining lot would be L-shaped and include the existing two buildings – the “Evendale Promenade” retail building facing Reading Road and a pre-fab structure with four retail units to the north which would be located behind the O’Reilly Auto Parts building.
Mr. Rippe stated that the preliminary site plans shows a 0.95 acre parcel for O’Reilly but this will be modified to 1 acre to meet Evendale Municipal Code (EMC). The 2001 site plan indicated the existing north building would be extended to face Reading Road, but Mr. Rippe said there is inadequate demand to justify adding more retail units.
Mr. Miller stated that O’Reilly is very pleased with this location for a new store. O’Reilly prefers to own the site versus leasing.
Kathy Farro reported that there will be two approvals required of the EPC in the final site review:
• Variance to allow an L-shaped lot with a building perpendicular to the street and behind another structure. Council approval will also be required. Alternatively, Evendale Investments could lease the land to O’Reilly.
• Normal review of the site plan for consistency with development standards.
The EPC recommended that Mr. Rippe and Mr. Miller include the following in an updated site proposal:
• Revised site plan meeting the minimum 1 acre requirement.
• Comprehensive site plan for both the proposed and existing lots with modification to provide a more unified look.
• Landscaping, lighting and signage plans.
Internal Business
1. Other Business
Jan Moore requested that future site reviews include a brief cover letter from the property owner stating the type of change that is being made, scope of change and reason. This will help members of the Planning Commission be prepared for discussion. Other members agreed and also requested that materials be provided at least one full day before the meeting.
2. Minutes
The minutes from the June 17, 2014 meeting were reviewed. A motion was made and seconded to adopt the minutes without amendment. The motion passed 5-0.
Adjournment
The meeting was adjourned at 6:35pm on a 5-0 vote.
The next regular meeting is scheduled for Tuesday, August 19, at 6:00 PM.
Chris Patterson
Chairperson, Evendale Planning Commission
Attest: Jan Moore
Secretary, Evendale Planning Commission
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